Thanks for visiting The Projects Brighton Ltd. Our purpose is to create a collaborative coworking space which makes your working and personal life better. In order to do this effectively we do collect personal data from you.

However, The Projects Brighton Ltd. respect your right to privacy. We also have a system in place to protect your personal data.

This policy outlines how we look after your personal data, from when you have a look at our website, to when you contact us, to when you use our services.

We also inform you of what your rights are and how the law will protect you when it comes to those rights.

We are committed to speaking in plain English, so where necessary we have included a glossary which explains the meaning of some terms used in the Privacy Policy.

Who we are

For the purpose of the Data Protection Act 1998 (“Act”) and the General Data Protection Regulation (EU) 2016/679, the data controller is The Projects Brighton Ltd.

We will refer to ourselves as “The Projects”, “we”,“us” or “our” in this Policy.

We are responsible for this website and making sure we responsibly use and look after your personal data.

If you have any questions or concerns, including how to exercise your legal rights when it comes to your personal data, please contact us using the methods below

Address

The Projects
8-9 Ship Street
Brighton
BN1 1AD

Email

hello@the-projects.space

Changes to this policy

This policy was created in September 2018 and will be subject to annual revision at a minimum.

Informing us of changes to your personal data

We are committed to holding accurate and relevant data about you. We kindly ask you to keep us up to date of any changes to your personal data.

Links to other websites

We may from time to time have links on our website which take you to third parties. Once you leave our website, we are no longer responsible for the use of your personal data. Therefore we strongly recommend that you read the Privacy Policy of each website that you visit.

We do not transfer your data outside of the EU.

How we collect your data

Directly: Examples include data given by you : when you request a tour of the Space, at networking events, at functions that we host at, when you enter a competition, if you give us feedback, if you register as a member, if you book one of our services (meeting rooms and events), when you make an enquiry

Website: When you use our website or social media we collect personal data using cookies. Please see cookie policy at the end of this Privacy Policy.

Third Party Enquiries: If you have enquired about our space from a third party site (for example RightMove or TagVenue) your contact details will be passed on to us.

This list is not exhaustive; we are committed to updating the methods that we collect your data as they arise.

The data we collect about you

Below is listed which data we may collect about you.

Identity Data including: first name, last name, username or similar identifier, marital status, title, date of birth and gender, passport or ID number, photos, video or other images.

Contact Data including: billing address, home address, email address and telephone numbers, and any social media accounts used to contact us or register on our systems (including The Projects account).

Financial Data including: bank account and payment gateway (i.e. Stripe or PayPal) or card details.

Transaction Data including: details about payments to and from you and details of services or events you have registered for from us or a third party via our own or a third party website.

Technical Information, including: the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system, platform and device type;

Information about your visit, including: the full Uniform Resource Locators (URL) clickstream to, through and from our Sites (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number. We also use applications which take anonymised recordings of user sessions.

Marketing and Communications Data including: your preferences in receiving marketing from us and any third parties (i.e. people who host events at the space) and your communication preferences, including our use of photos, videos or other images in which you may feature.

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity.

The Data We Do Not collect about you

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

Lawful Basis for Collecting and Processing your Data
We must have a Lawful Basis for collecting and Processing your data. Our reasons for doing so must fall into one of the following categories:

  • Consent: the individual has given clear consent for you to process their personal data for a specific purpose.
  • Contract: the processing is necessary for a contract you have with the individual, or because they have asked you to take specific steps before entering into a contract.
  • Legal obligation: the processing is necessary for you to comply with the law (not including contractual obligations).
  • Vital interests: the processing is necessary to protect someone’s life.
  • Public task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.
  • Legitimate interests: the processing is necessary for your legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests. (This cannot apply if you are a public authority processing data to perform your official tasks.)

How we Use your Data and the Lawful Basis for this.

We use your personal data in the following ways:

  1. to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us. Our Lawful basis for using your information in this way is Contract;
  2. to provide you with information about other goods and services we offer that are similar to those that you have already purchased or enquired about. Our Lawful basis for using your information in this way is Consent and Legitimate Interests;
  3. to provide you, with information about goods or services we feel may interest you. If you are an existing customer, we will only contact you by electronic means (e-mail) with information about goods and services similar to those which were the subject of a previous sale or negotiations of a sale to you. If you are a new customer, we will contact you by electronic means only if you have consented to this. If you do not want us to use your data in this way, please tick the relevant box situated on the form on which we collect your data. Our Lawful basis for using your information in this way is Consent and Legitimate Interests;
  4. to notify you about changes to our service. Our Lawful basis for using your information in this way is Consent and Legitimate Interests;
  5. to ensure that content from our Sites is presented in the most effective manner for you and for your computer. Our Lawful basis for using your information in this way is Consent and Legitimate Interests;

Where we Store your Personal Data

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted using SSL/TLS technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of the Sites, you are responsible for keeping this password confidential. We ask you not to share any password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Sites; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Your rights

You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at the address given at the beginning of this Privacy Policy.

Access to information

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. We’ll usually share this with you within 30 days of you asking us for it.

Contact

Join us

If you’re interested in being part of our community, we’d love to hear from you. Please register your interest below and one of our team will be in touch.

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